Whistleblower policy
F&H Group requires its employees, and representatives in any way to observe a high standard of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of F&H Group, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This whistleblower policy is intended to encourage and enable all customers, business partners as well as our own employees to raise serious concerns, so that F&H Group can address and correct inappropriate conduct and actions. We consequently ask for your help in identifying areas for improvement, by reporting concerns about violations.
Scope
This policy applies to the entire F&H Group in Denmark, defined as F&H Group and associated companies, affiliates of F&H Group or any entity that is directly or indirectly controlled by F&H Group, or is under common control or ownership with a party located in Denmark. The initiative is administered by and on behalf of F&H Group as the data controller.
What to report
The whistleblower hotline can only be used to report suspected breaches of legislation in activities related to F&H Group. Matters such as dissatisfaction with salary and cooperation difficulties cannot be reported via the whistleblower hotline.
In general, breaches of EU regulation in the following areas can be reported:
- Public procurement
- Financial services, products and markets, and the prevention of money laundering and terrorist financing
- Product safety and compliance
- Transport safety
- Environmental protection
- Radiation protection and nuclear safety
- Food and feed safety, animal health and animal welfare
- Public health
- Consumer protection
- Protection of privacy and the security of network and information systems
Matters that can be reported via the whistleblower hotline are, e.g., information on:
- Embezzlement, theft, corruption, bribery, fraud, fraud, forgery, conflicts of interest, extortion, and misuse of inside information,
- breach of any duty of confidentiality,
- accounting and auditing irregularities,
- submitting incorrect or misleading information to public authorities,
- serious or repeated offenses,
- sexual harassment or other serious personal conflicts in the workplace, e.g., gross harassment, gender discrimination, assault, or violence, etc.
The above list is examples only. If you are in doubt about whether your observation should be reported or not, you are encouraged to do so. All inquiries are answered and processed.
Cooperation and investigations
The whistleblower hotline is managed by an investigation group, which consists of two members, the VP of Human Resources, and an internal lawyer.
If you wish to raise a concern through the whistleblower hotline, please use the link on our corporate website:
You can write your report in your local language, if you don’t feel comfortable writing it in Danish or English.
In order to enable the investigation group to investigate the matter, you should explain and describe your concern in a reasonably detailed manner. The more information the investigation group receives, the easier it will be to initiate an investigation of the matter.
You should not attempt to conduct individual investigation to determine whether there has been a violation, but you should instead report suspected violations to the investigation group like described above.
Please be advised, that your report guarantees you anonymity. However, if you choose to write your name or contact information in the report, this is always appreciated as it makes an investigation easier. We will treat your reporting confidentially and protect your identity internally, if it is known to us. Only if a police investigation or other external investigations are needed, we might be required to reveal your name for them to assess all the information in the specific case.
The investigation group will upon receiving your report investigate the matter, and report to the CEO. The CEO will receive reports on a 6 month basis, if there is any reporting, but will be informed on an ad-hoc basis as well. If it is needed, an independent external investigator may also investigate a concern.
The documentation relating to your report will be kept confidential and safe.
It is important to avoid innocent persons being suspected of irregularities that may constitute violation of the law or possibly misconduct. To this end, you should consider very carefully, whether the practices you intend to report are criticizable, before you initiate a report.
Personal data issues and information
F&H Group A/S, Gl. Skivevej 70, 8800 Viborg, Denmark, is data controller of the whistleblower hotline. F&H Group will process your personal data in accordance with the General Data Protection Regulation (GDPR – EU) and the Danish Data Protection Acts supplementary provisions.
You may also contact us regarding any personal data issues by sending an e-mail to: info@fh-group.dk, and you always have the right to file a complaint with the Danish Data Protection Agency (in Danish “Datatilsynet”), Borgergade 28, 5., 1300 Copenhagen, dt@datatilsynet.dk or your local Supervisory Authority.
